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Your mind is full of great ideas and you know what you need to do to take your business to the next level. The only problem? You and your team struggle to get things done.

If that’s you, a task management tool can be a real life-saver.

By using the best task management software, you can achieve your daily goals, collaborate with remote and cross-functional teams, monitor the most important tasks, and ensure that your team’s efforts are aligned with your primary business objectives.

But how do you choose the right task management tool for your business, out of so many different options?

To help make your decision easier, we handpicked the best task management software for different business needs, along with their strengths and weaknesses. 

Then, we reviewed them. 

ClickUp Logo

ClickUp

Best All-In-One Software

Get everything you need to streamline, optimize, and automate task management, including collaboration tools, live chat, timeline tracking, to-do lists, various board views, and more. Paid plans start at $5 per month with an incredible free plan available as well.

The Best Task Management Software Options to Consider: 

  1. ClickUp – Best all-in-one task management software
  2. Trello – Best task management software for startups
  3. Hive – Most flexible task management software
  4. Monday.com – Best enterprise task management software
  5. Wrike – Best task management software for fast-growth teams
  6. Todoist – Most affordable solution for small teams

When it Makes Sense to Invest In Task Management Software

According to a study by the Project Management Institute (PMI) that surveyed over 4000 organizations around the world, most projects fail because of poor communication and lack of coordination among team members.

Source

This is where investing in task management software can be a game-changer for your business.

Whether you’re a consultant or running a SaaS, if you delegate tasks to team members and want to complete projects on time, a world-class task management software will make your job easier.

It allows you to monitor and manage all your tasks and resources from a single dashboard and helps you get things done faster.

Plus, it works as a central platform where your team members can view all the assigned tasks, ask questions, seek help, and achieve more through better collaboration.

Imagine how fast your business will grow if your team members know exactly what they need to do every single day to achieve your long-term goals.

That’s what the best task management software can do for you.

Here are a few options you can consider.

#1 – ClickUp Review — The Best All-In-One Task Management Software

ClickUp Logo

ClickUp

Best All-In-One Software

Get everything you need to streamline, optimize, and automate task management, including collaboration tools, live chat, timeline tracking, to-do lists, various board views, and more. Paid plans start at $5 per month with an incredible free plan available as well.

ClickUp is a powerful task management software that comes with several features to help you assign, monitor, and complete daily tasks in a collaborative environment.

It’s a complete suite of project management tools with features like task management, to-do lists, timeline tracking, resource workload management, live chat, screen recordings, and many other features to help you get things done faster.

In a single dashboard, its task management interface gives you the list of all your pending tasks, their current progress status, the team member responsible for the next action time, and the estimated time to complete a task. 

You can also switch to “board view” to assign tasks, leave notes, collaborate with team members, and update task status using a simple drag & drop interface.

As a decision-maker, you’ll find both these views useful because they’ll help you monitor your pending tasks while keeping an eye on the bigger business goals.

Plus, you can view what your team members are up to and how they’re doing with their assigned tasks

Other features like automating recurring tasks, checklists, and multiple assignees per task, make ClickUp a complete task management solution for businesses of all sizes.

ClickUp offers four subscription plans with different features and usage limits.

Premium plans start from $5 per user per month but they also offer an incredibly robust free plan if you’re unsure about going premium right away.

ClickUp Pros:

  • Versatile project and task management features
  • User-friendly interface with various views available
  • Integrates with Zoom, Slack, Google Drive, Evernote, and more
  • Includes a robust free plan and affordable pricing

ClickUp Cons:

  • There are a lot of features, which may feel overwhelming to new users
  • No clear onboarding process for new users to learn the software
  • The mobile app has a poor user interface

#2 – Trello Review — The Best Task Management Software For Startups

Trello Logo

Trello

Best for Startups

Get up to 10 boards on Trello’s free plan with due dates, attachments, assignments, comments, and more. Includes everything you need for basic task management as a small team. Paid plans start at $9.99 per month.

Trello is a popular task management tool with more than 1 million registered users including companies like Squarespace, Pinterest, and Costco.

It is also perhaps the most widely used task management software by freelancers, consultants, and small startups because of the simplicity of its features and its clutter-free design that keeps you focused on the most important tasks.

It gives you kanban style cards and boards to list, assign, and monitor tasks and projects. You can create boards for different project stages or objectives and list tasks on each board using separate cards.

You can assign cards to different team members, set due dates, add attachments, and assign labels or colors to easily identify tasks.

Plus, you can tag other team members in conversations, create checklists for individual cards, and drag & drop cards to different boards when needed.

If you’re strictly looking for a tool that lets you organize, assign, monitor tasks, and collaborate with your team members, Trello is a good option.

Trello offers an excellent free plan that allows up to 10 boards per team and 10MB attachments along with other basic task management features.

But for attachments up to 250MB and features like advanced checklists, priority support, unlimited boards, surveys, etc. you’ll need to choose one of its premium plans, starting from $9.99 per user per month.

Trello Pros:

  • Very easy to set up and use
  • Virtually no onboarding required
  • Many people are familiar with its organizational structure
  • Perfect for small teams and independent consultants
  • Includes a robust free plan perfect for startups

Trello Cons:

  • No advanced features, like automation or time tracking
  • Not flexible enough for complex cross-functional projects
  • Only 10 MB attachments for free users

#3 – Hive Review — The Most Flexible Task Management Software 

Hive Logo

Hive

Most Flexible Software

Excellent for both small and large teams, Hive is incredibly flexible and scalable as your business grows. Includes features like onboarding processes, a template library, and an offline version. Plans start at $12 per user per month.

Hive is another versatile task management software that’s equally effective for both small and large teams. You can use it to assign tasks to multiple team members and monitor their performance using different project views.

The six project views in Hive are

  • Gantt view
  • Kanban view
  • Calendar view
  • Table view
  • Team view
  • Label view

Each view allows you and your team members to analyze tasks from a different perspective so all of them are useful and work well together.

We also really like Hive’s onboarding process for new users.

Instead of promoting its features, Hive asks new users about their most important business objectives and suggests the best course of action for them.

Plus, it comes with a library of templates for different types of projects and tasks that are super useful to get you started.

Overall, it’s a pretty impressive product.

Hive has just two pricing plans for regular and business users. So, it’s easy to decide which one’s right for you with no confusing jargon or complex plans. 

You can start using its base package for $12 per user month paid annually which gives you access to all its main features. It also offers a 14 day free trial for both pricing plans (no credit card needed).

Hive Pros:

  • A wide range of project and task management features
  • Supports integrations with most third-party tools
  • Suitable for complex multi-functional projects
  • An offline version is available for Windows
  • Dozens of apps and add-ons
  • User-friendly interface

Hive Cons:

  • No free version
  • Weak internal search features
  • A bit more expensive compared to other options

#4 – Monday.com Review — The Best Enterprise Task Management Software

Monday Logo

Monday.com

Best Enterprise Software

Built for large teams with enterprise-grade features including in-depth onboarding, advanced automation capabilities, pre-designed automation templates, time tracking, and more. Paid plans start at $8 per user per month.

Monday.com is one of the most impressive task management software you’ll find in the market. It covers most bases when it comes to simplifying task management, collaborating with team members, and assigning and monitoring complex projects.

The first thing you notice with Monday.com is how easy it is to get started. The onboarding process is amazing, asks you the most important questions about your objectives for using the tool, and leads you straight to your project dashboard (with step by step guidelines)

The dashboard follows a logical sequence of Goals→ Projects → Tasks so that you and your team always have the bigger picture in mind even when you’re performing day to day tasks.

Monday.com is well ahead of most other tools when it comes to task automation. It has a separate automation center where you’ll find pre-designed automation templates for basic as well as advanced tasks.

Plus, it gives you the necessary features like multiple project views, time tracking, workload management, chat, and email communication, etc.

In short, it’s much more than a simple task management tool.

Monday.com offers four different subscription plans for different end-users along with a 14-day free trial.

The Basic plan starts from $8 per user per month but it’s more suitable for individuals or small contractors. For growing startups, Standard and Pro plans make more sense. 

Monday.com Pros:

  • Offers everything you need as an enterprise or large team
  • Best automation features and capabilities in the industry
  • Extensive list of integrations and third-party app support
  • Affordable scalability as your team expands
  • Free 14-day trial to test it out

Monday.com Cons:

  • There’s no free plan
  • The basic plan is very limited and doesn’t offer much for the price
  • You need the standard plan (at least) to access the best features

#5 – Wrike Review — The Best Task Management Software For Fast-Growth Teams

Wrike Logo

Wrike

Best for Fast-Growth Teams

Start getting organized and preparing your business for fast growth with the right task management solution. Includes various project views, advanced organization, communication tools, threaded comments, and more. Paid plans start at $9.80 per user per month with a free plan for up to five users.

Wrike is another useful option if you’re looking for a task management tool that allows you to assign and monitor all your tasks from a central dashboard.

This is especially useful for fast-growth teams. There is such a thing as growing too fast, but Wrike can help you stay organized and prepare your business for explosive and sustainable growth in the future. 

As a Wrike user, you can organize your tasks under folders and projects, and manage them in different layouts like Kanban, Gantt Chart, Table, and List.

So, you get a bird’s-eye view of every project and task. Alternatively, you can deep dive into each task to learn more about it’s progress and status, as well as who’s working on it and when they plan to complete it. 

You can treat each task as a separate thread in which you can communicate with team members, share relevant files, manage assignees, and set due dates.

It also offers basic automation features to manage recurring tasks more efficiently.

And you get everything you need to support fast growth over time. Upgrading to a higher tier is affordable and you get even more features as your team expands. 

Wrike offers three premium plans along with a free plan for up to 5 users.

For small teams looking to manage tasks, the free plan is quite useful. For bigger teams of up to 15 users, the Professional plan starts from $9.8 per user per month. 

Wrike also offers a 15-day free trial period so you can explore premium features in more detail.

Wrike Pros:

  • Robust free plan for basic task management up to five users
  • Advanced analytics and reporting features
  • Multiple project views and layouts
  • Plenty of add-ons and third-party integrations
  • 15-day free trial for all premium plans

Wrike Cons:

  • Limited automation features compared to other options
  • The user interface isn’t the best and can be confusing
  • Finding and using different features isn’t the most intuitive
  • Frequent customer service complaints

#6 – Todoist Review — The Most Affordable Solution For Small Teams

Todoist Logo

Todoist

Most Affordable Software

Transform your to-do lists with a modern mobile and desktop app built for small teams and freelancers. Includes projects, tasks, subtasks, assignments, and more with an intuitive user interface. Choose from a robust free plan with up to 80 projects or paid plans starting at $3 per month.

As the name suggests, Todoist is a modern to-do list app that simplifies task management for entrepreneurs, service professionals, and small teams.

With it, you can add projects, list tasks & subtasks, assign responsibility, and monitor progress with an intuitive user interface.

As such, you get the basic functionality you need to effectively monitor, track, assign, and complete tasks within your business. 

With task labeling, prioritizing your tasks and communicating with your team members are also pretty easy in Todoist. It also gives you the option to manage tasks in Kanban view with cards and boards, along with basic automation features like reminders and recurring tasks.

Overall, it’s a useful and affordable app for small teams looking to crush goals and get things done fast.

Todoist is among the most affordable task management software in the market right now with two premium plans and one free plan, including:

The premium plans start from $3 per user per month and allow up to 300 projects and 25 team members per project. Both plans also come with a 30-day free trial (requires credit card info).

Todoist Pros:

  • Incredibly user friendly and easy to use
  • Ideal for small teams and solopreneurs
  • Feels like a simple to-do list but it does so much more
  • Offers a robust free plan to try it out
  • Very affordable, especially for small teams

Todoist Cons:

  • Not suitable for bigger teams
  • You may have to migrate to something else as you grow
  • Free plan is very limited and not enough for most users
  • Very small template library
  • Completed tasks disappear with the free plan

Methodology For Choosing The Best Task Management Software

Those were my picks for the best task management software out of the dozens of options available online.

But how did I choose them? What factors did I consider? And what are the things that you should keep in mind when choosing a task management tool for your business?

Let me give you a brief explanation of my methodology for choosing the best task management software.

File Sharing & Collaboration

Collaboration features like messaging, file sharing in multiple formats, screen recording & sharing, etc are crucial for effective task management. 

The best task management software not only offers these features but also gives you the ability to manage user access rights for different tasks and the files shared under them.

Time Tracking & Monitoring 

Time-tracking and task monitoring are the fundamental features that every top task management tool needs to have.

There’s no point in using a task management tool that cannot give you a bird’s eye view of all your tasks, their progress status, and the time invested in them.

Automation 

Automation helps in reducing your workload and keeps you focused on the most important tasks that need your attention.

Task management tools that allow you to automate recurring tasks, automatically assign tasks to specific team members and organize your tasks in relevant folders have a clear edge over their competitors.

Analytics & Reporting

Reporting is another key factor to consider when choosing task management software for your business. The best tools consolidate your most important information in clean and clutter-free dashboards so that you have everything you need to make the right decisions.

Ease Of Use

The best task management software is also the easiest to use even for a complete beginner. All the features in the world are useless if the end-user cannot make sense of how to benefit from them. 

Third-Party Integration

The task management software you choose must easily integrate with the other apps and tools your team currently uses otherwise you’ll either need to migrate your projects to another tool or waste your time with duplicate work.

Pricing

According to PMI, pricing has become the top consideration of corporate users when choosing task management software. Remember that management tools are there to support your business activities and help you improve productivity. 

But if they cost too much, they can hurt your profitability especially if you have a large team.

ClickUp Logo

ClickUp

Best All-In-One Software

Get everything you need to streamline, optimize, and automate task management, including collaboration tools, live chat, timeline tracking, to-do lists, various board views, and more. Paid plans start at $5 per month with an incredible free plan available as well.

The Verdict – Which Task management Software Is Best For You?

All the tools I’ve mentioned in this article have a proven record and thousands of positive online reviews. 

Irrespective of your business size and industry, you’ll find the right tool in this list that’ll help you and your team become more productive and efficient.

But, if you ask me, ClickUp and Monday.com offer the best value for money if you’re looking to achieve operational excellence by investing in the best task management software.

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